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Condo Template: Authorization for Unit Access

This template is used when a unit owner needs to authorize another individual (e.g., a family member, contractor, real estate agent) to access their unit in their absence.

[Your Name(s)]

[Your Unit Number] 

[Your Address, including Building Name if applicable] 

[Your Phone Number] [Your Email Address]

[Date]

[Condo Association Management/Security Office/Concierge Desk] 

[Condo Association Name] 

[Condo Association Address]

Subject: Authorization for Unit Access - Unit [Your Unit Number]

Dear [Condo Association Management/Security Office/Concierge Desk],

I/We, the undersigned owner(s) of Unit [Your Unit Number], hereby authorize the following individual(s) to access my/our unit during the specified period:

Authorized Individual(s):

  • Name: [Full Name of Authorized Individual 1]
    • Relationship to Owner (Optional): [e.g., Family Member, Contractor, Real Estate Agent]
    • Contact Number: [Phone Number of Authorized Individual 1]
  • Name: [Full Name of Authorized Individual 2 (if applicable)]
    • Relationship to Owner (Optional): [e.g., Family Member, Contractor, Real Estate Agent]
    • Contact Number: [Phone Number of Authorized Individual 2 (if applicable)]

Purpose of Access: [Clearly state the reason for access, e.g., "to allow a plumber to repair a leak," "for a real estate showing," "to retrieve mail and water plants," "to oversee renovations."]

Authorized Access Period:

  • Start Date: [Date]
  • End Date: [Date]
  • Specific Times (if applicable): [e.g., "between 9:00 AM and 5:00 PM on weekdays only," "any time during the authorized period"]

I/We understand that [Condo Association Name] will grant access based on this authorization and may require the authorized individual(s) to present valid photo identification for verification.

Please contact me/us immediately if there are any issues or if additional information is required.

Thank you for your cooperation.

Sincerely,

[Your Signature(s)]

[Your Printed Name(s)] 

[Unit Number]




Key Considerations for all Condo Templates:

  • Check Your Condo Documents: Always, always, always refer to your specific Condominium Declaration, Bylaws, and Rules & Regulations. These templates are general, and your association may have specific forms, procedures, or required wording.
  • Be Specific: The more precise you are with details, dates, and purposes, the smoother the process will be.
  • Attach Supporting Documents: If a template mentions attaching documents, ensure you do so. Missing documents are the most common cause of delays.
  • Keep Copies: Always keep a copy of what you send for your records.
  • Method of Delivery: Send via certified mail, email with read receipt, or hand-deliver and get a signed receipt, especially for critical requests.

These templates should give you a great starting point for various communications with your condo association!



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