Condo Template: Notification of Intent to Lease Unit
This template is for unit owners who plan to lease their unit and need to inform the association, often a requirement.
[Your Name(s)]
[Your Unit Number]
[Your Address, including Building Name if applicable]
[Your Phone Number]
[Your Email Address]
[Date]
[Condo Association Management/Board of Directors]
[Condo Association Name]
[Condo Association Address]
Subject: Notification of Intent to Lease Unit [Your Unit Number]
Dear [Condo Association Management/Board of Directors],
This letter serves as formal notification that I/we, the owner(s) of Unit [Your Unit Number], intend to lease my/our unit to a tenant(s).
Anticipated Lease Commencement Date: [Date]
Anticipated Lease Term: [e.g., "One (1) year," "Six (6) months"]
Tenant(s) Information (if known, otherwise state "pending"):
- Full Name(s): [Full Name of Tenant 1, Full Name of Tenant 2, etc.]
- Current Address: [Tenant's Current Address]
- Contact Phone Number: [Tenant's Phone Number]
- Contact Email: [Tenant's Email Address]
Required Documentation Attached (as per Condo Documents): [List all documents you are attaching, as per your association's rules. This is critical for approval.]
- [e.g., Completed Tenant Application Form]
- [e.g., Copy of Proposed Lease Agreement]
- [e.g., Background Check Authorization (for each adult tenant)]
- [e.g., Proof of Income/Employment (if required)]
- [e.g., Pet Information (if applicable and pets allowed)]
I/We understand and agree to comply with all provisions in the Condominium Declaration, Bylaws, Rules and Regulations pertaining to the leasing of units, including any minimum lease terms, screening processes, fees, and the requirement for tenants to abide by all association rules.
I/We confirm that I/we will provide the tenant(s) with a copy of the Condominium Documents and will ensure their adherence to all rules and regulations. I/We also understand that I/we remain ultimately responsible for any violations or damages caused by my/our tenant(s).
Please let me/us know if any additional information or documentation is required, or if there is a specific process or interview that needs to be scheduled with the prospective tenant(s).
Thank you for your attention to this matter.
Sincerely,
[Your Signature(s)]
[Your Printed Name(s)]
[Unit Number]
Key Considerations for all Condo Templates:
- Check Your Condo Documents: Always, always, always refer to your specific Condominium Declaration, Bylaws, and Rules & Regulations. These templates are general, and your association may have specific forms, procedures, or required wording.
- Be Specific: The more precise you are with details, dates, and purposes, the smoother the process will be.
- Attach Supporting Documents: If a template mentions attaching documents, ensure you do so. Missing documents are the most common cause of delays.
- Keep Copies: Always keep a copy of what you send for your records.
- Method of Delivery: Send via certified mail, email with read receipt, or hand-deliver and get a signed receipt, especially for critical requests.
These templates should give you a great starting point for various communications with your condo association!
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Highlight and Copy: Use your mouse to highlight all the text you want to use. Then, right-click and select "Copy," or use the keyboard shortcut Ctrl+C (on Windows) or Cmd+C (on Mac).
Open a New Document: Open a new, blank document in Microsoft Word or another word-processing program.
Paste and Edit: Right-click inside your new document and select "Paste," or use the shortcut Ctrl+V (on Windows) or Cmd+V (on Mac). The content is now yours to edit, save, and modify as you wish!
